REENGAGING THE POSSIBILITIES.

Receptionist

Description

The Receptionist is responsible for providing telephone answering and receptionist services. In addition, the receptionist provides administrative secretarial support to facility administrative staff.

• Provides telephonic support by answering telephones in an appropriate, courteous, professional and timely manner.

• Ensures appropriate back up coverage for the telephones is secured when away from the office.

• Provides training to employees regarding telephone usage.

• Assists with updating and disturbing employee telephone directory on a regular basis.

• Provides quality customer service to all staff, vendors and visitors.

• Ensures voice mail is checked and appropriate personnel are notified accordingly.

• Greets visitors in a courteous manner, ensuring appropriate sign in procedures are followed.

• Provides administrative secretarial support to staff as requested.

• Ensures that mail is properly prepared and sent to and picked up from the post office on a daily basis. Ensures that deliveries of packages, supplies, orders, etc. are distributed to appropriate departments in a timely manner.

• Ensures all in-going and out-going mail is distributed accordingly and in a timely manner.

• Ensures that incoming faxes are distributed to the proper corresponding individuals in a timely manner.

• Ensures that administrative offices are clean and presentable for guests, visitors, and staff.

• Ensures there are always current employment applications available at the Front Desk for distribution and forwards the completed application to Human Resources.

• Maintains administrative filing in a timely manner.

• Assists in ordering administrative lunches as requested.

• Ensures all staff are identified correctly with appropriate badges.

• Performs other duties as assigned.

Apply Here »

 

Job Requirements

Experience

  • None Required

Education Required

• Minimum of High School diploma or equivalent preferably with some college courses.

Additional Information

LICENSURE/CERTIFICATION:

• Must have a valid Texas Driver’s License and dependable transportation.

• Must be knowledgeable of and practice Infection Control and Universal Precautions at all times.

• Must obtain a tuberculosis test within the first 14 days of employment and on an annual basis thereafter.

• Must pass a criminal background, misconduct registry and OIG/GSA Sanction check.